Annual Meeting will be held February 2, 2022 at 1:30 P.M. at 1043 Hillsboro Mile on the west side of A1A on the grass east of the boat slips. If you are unable to attend the meeting in person, find below link to Zoom:
Sharyl Ginther is inviting you to a scheduled Zoom meeting.Topic: Sharyl Ginther’s Zoom Meeting Time: Feb 2, 2022 01:30 PM Eastern Time (US and Canada)Join Zoom Meeting https://us02web.zoom.us/j/5645116045?pwd=YmJQUU9GRjlKK2dDaWU1N2tIYmVyZz09Meeting ID: 564 511 6045 Passcode: 957414 One tap mobile +19292056099,,5645116045#,,,,*957414# US (New York) +13017158592,,5645116045#,,,,*957414# US (Washington DC)Dial by your location +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Meeting ID: 564 511 6045 Passcode: 957414 Find your local number: https://us02web.zoom.us/u/ko6ww8qFG
By now, you will all have received by mail Second Notice of Annual Meeting which will be held on Wednesday, February 2, 2022 at 1:30 P.M. at 1043 Hillsboro Mile on the west side of A1A on the grass east of the boat slips. Everyone should bring a lawn chair if possible. Rain date will be the same time, same location on February 3, 2022, Hillsboro Beach, FL. The Annual Meeting of Hillsboro Mile Ocean Apartments, Section 2, Inc. will be held for the purpose of electing Directors and such other business as may lawfully be conducted. An identification of agenda items is as follows:
Certifying Quorum – Call to order.
Proof of Notice of meeting
Reading and Disposal of any unapproved minutes
Reports of Officers
Reports of Committees
Unfinished Business
New Business
Adjournment
A majority of Association shareholders/shares (a “quorum”) must be present, in person or represented by proxy, at the meeting, in order for the business to be conducted, excluding election of Directors. It is therefore VERY IMPORTANT that you either Attend or Provide a LIMITED PROXY in order to conduct business other than the election of Directors. *Election of Directors does not require a quorum as per amendments to cooperative law, Chapter 719, F.S.
Pursuant to Florida law, an election of the directors of this Corporation is not required since the number of persons wishing to run for the Board was less than or equal to the number of vacancies to be filled. Accordingly, the names of the New Board members shall be announced at the Annual Meeting.
If you are unable to attend the Annual Meeting in person, you may attend by Zoom using the following link:
Sharyl Ginther is inviting you to a scheduled Zoom meeting.Topic: Sharyl Ginther’s Zoom Meeting Time: Feb 2, 2022 01:30 PM Eastern Time (US and Canada)Join Zoom Meeting https://us02web.zoom.us/j/5645116045?pwd=YmJQUU9GRjlKK2dDaWU1N2tIYmVyZz09Meeting ID: 564 511 6045 Passcode: 957414 One tap mobile +19292056099,,5645116045#,,,,*957414# US (New York) +13017158592,,5645116045#,,,,*957414# US (Washington DC)Dial by your location +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Meeting ID: 564 511 6045 Passcode: 957414 Find your local number: https://us02web.zoom.us/u/ko6ww8qFG
Well, the 2022 Season has now begun! There are a few reminders that have been made in the past at this time of year which bear repeating:
1. Please review the House Rules which can be found on this website (www.1043Hillsboromile.com; password “paradise”).
2. Remember that there is a diagram for placement of chairs and cabanas on our beach within those rules. Additionally, only Dan, our handyman, can move cabanas and chairs, so please seek him out if you believe your chairs/cabana are not placed correctly and need to be moved. Also remember to always put chairs and cabanas down at the end of the day for safety reasons and so they do not obstruct views of first floor residents. Lastly, It has been requested by our Beautification Committee if you’re purchasing new chairs/cabanas, please choose neutral colors.
3. We want to remind everyone if your unit is going to be used by anyone without the owners’ presence, please let the Board know. And remind your guests of the House Rules.
4. We also want to remind everyone there are NO PETS allowed on the premises unless they have received specific approval from the Board. Please be sure your guests comply with this rule as well.
5. Parking: each unit may only use one parking space in the upper parking lot. Additional vehicles, including service trucks and guests, need to be parked in the lower parking lots. Also, PLEASE park in your building’s lot — e.g., there should be no C cars in the D lot and no D cars in the C lot — remember there are not an equal number of parking spaces for the number of units.
6. As this is the time for holiday visitors, pool area celebrations and hired workmen, PLEASE remember to lock and leave locked our pool gate, restrooms, storage room and boathouse including all its sliding glass doors. They have been left unlocked — and we are finding abused/unclean restrooms and boathouse property or privately owned property stolen.
We are all looking forward to the 2022 Season at 1043 Hillsboro Mile!
Any questions or concerns, please reach out through the website.
The Board has hired two companies Concrete Restoration Team and S & D Engineering & Construction to do a document review, site visit and deteriorated concrete quantification for the two (2) buildings C & D. The work to be performed will include:
· Tapping of all accessible areas using a steel hammer
· Visual observations
· Balcony inspections of all balconies
Concrete Restoration Team will doing an on-site inspection in all units today, March 30th and S & D Engineering has scheduled a walk-through on Monday April 5th, 2021 at 10:00 AM. Access to all balconies will be needed on both days.
You will have all received with the 2nd Notice of Annual Meeting a proposed By-Law amendment and changes the Board is promulgating to House Rules. By way of explanation: we have all chosen The 1043 Hillsboro Mile Ocean Apartments as our little paradise due to its gorgeous beach, landscape, communal spaces and facilities. As you are all aware though living in a community brings many great advantages but it can also be challenging at times. This is why House Rules were created. They ensure we can all enjoy our property and its assets equally, in a peaceful, friendly and altruistic way to avoid conflicts such as those which have arisen in the past and continue to arise.
As your Board of Directors, it is our goal to provide a safe, healthy and happy community. We did some research with other communities and we believe that in order to continue to do so, we needed to add some specifications to our House Rules to make them clear and concise and to benefit everyone.
We very much hope these new House Rule clarifications and additions will result in a fair and safe living environment for all.
PROPOSED BY-LAW AMENDMENT AND HOUSE RULES
Currently, By-Law Article XII, Leases and Occupations, Section 5 states: The rights of use and occupancy shall be further subject to the establishment and promulgation of House Rules as the Board of Directors may from time to time prescribe; provided, however, that all such rules shall affect all leases and all lessees uniformly.
We propose amending Section 5 to add the words “and penalties” after the words “House Rules”
Currently, the Board is intending to add the following section to House Rules:
“Violations of House Rules and resulting penalties:
For violations of federal, county and state rules and regulations as set forth by those entities and provided on our website, including but not limited to regulations regarding COVID, the unit owner shall be notified of the violation in writing (text or email) and if the violation is not immediately rectified, the unit owner associated with the violators will be fined $50 per day for each day that a violation continues to occur or reoccurs.”
Links to federal, county and state rules and regulations regarding COVID-19 :
2. For violations of House Rules by owners or guests of owners regarding parking as set forth on our website, the unit owner shall be notified of the violation in writing (text or email); and if the vehicle is not removed within twelve (12) hours of the notification of the violation, the vehicle shall be towed at the owner’s expense. A second violation will require no notification before towing. The location of the towed vehicle will be provided by the Hillsboro Beach Police Department. The towing of an uninvited visitor’s vehicle which is illegally parked will be subject to removal pursuant to the posted signs on our property. Additionally, it is to be emphasized that large trucks, pickup trucks, utility vans, and motorbikes are to be parked in the intercoastal parking spaces. Bicycles should be stored in the bike racks by the Boathouse or inside the owner’s unit.
3. Any unit owner, or his or her guest, who removes a posted sign from our property shall be assessed the cost of the sign and its replacement.
4. For violations of House Rules by owners or guests of owners regarding personal property on Association property, including anything beyond individual’s patios and porches, on the beach, or on communal spaces including flower beds and white pebbled areas, owners of said personal property including but not limited to sporting equipment, shall be notified in writing (email or text) to remove said personal property. This also includes prohibited decorations in flower beds or on buildings such as plastic flowers and pink flamingos. If said personal property placed in violation of said House Rules is not moved within six (6) hours, it may be removed and placed in storage. Repeated violations will result in a fine and require no notification.
5. For violations of House Rules by owners or guests of owners that require repairs/actions to rectify, the offending owners shall be assessed the cost of said repairs/rectifications, Specifically, this includes any owner or owner’s guest making any changes to the grounds, including but not limited to trees, shrubs, and flowers, and including but not limited to cutting, trimming or planting, without the permission of the Beautification Committee. In addition to the cost of the repairs/rectifications/replacement, an owner (including an owner responsible for his guest’s actions) shall be fined $100 per infraction — as a deterrent.
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The following will be added on page 4 of the House Rules:
“BOATHOUSE“
Only shareholders are allowed to entertain in the Boathouse. Renters do not have that privilege.
Reservations shall be made on a first-come, first-serve basis on the reservation board in the Boathouse. No need to post at the mailboxes.
The Boathouse shall be left cleaned and all garbage removed after each use.
Please return to the Boathouse any item removed accidentally.
“POOL RULES”
shall include the following replacements and additions:.
G. Lounge chairs are to be put back into their original locations after use and umbrellas closed before leaving the pool area.
I. Pool equipment may not be tampered with. Pool temperature is not to be changed.
J. Fishing area on boardwalk should be reserved to behind the equipment shed to prevent awkward smells around dining area.
“WATERFRONT SAND AREA”
Each owner is attributed a designated space within the waterfront sand area, as per plan below. Please respect individual spaces and be governed accordingly.
The waterfront sand area is to be used by owners, guests or tenants only. Each owner is entitled to place two lounger chairs and one cabana on their designated place (see below) and these must be facing south. The chairs can be moved throughout the day but must be facing south by end of day and cabanas closed. Two beach chairs and an umbrella for the ocean beach can also be stored between the lounger chairs. It should be noted that any other equipment such as raised umbrellas or hammocks are not permitted in this area or any other community area.
During low season or if not being used for an extended period, lounger chairs and cabanas must be placed in the ground floor storage room inside building. The handyman may put up and take down the cabanas one time per year. Each owner is responsible to place their chairs at their designated space upon their arrival for the season and then removal from the beach for safekeeping once they leave for the season.
Each piece of equipment must be clearly identified with unit number.
At the end of each day, all equipment on the beach must be returned to its original space and cabanas and chairs must be lowered.
Please find the new beach diagram. Any changes can be discussed with the Board prior to Annual Meeting.
Many of us have noticed that trespassing (including parking in our spaces and using our beach) has increasingly become a problem.
If any of you see a car or individuals which/who don’t belong here (either guests of owners who are not present – and remember guests are to park on the intercostal side – or strangers), please contact Cabot Management immediately at cabotmgmt@yahoo.com or call 954-561-8565. Please provide the vehicle information so that we can arrange to have the car towed immediately.
All Shareholders are welcome to attend the next HMOA Board Meeting to be held on Nov. 17th, 2020 at 6:30 pm. Zoom application will be used (see link below).
Sharyl Ginther is inviting you to a scheduled Zoom meeting.
Topic: Sharyl Ginther’s Zoom Meeting Time: Nov 17, 2020 06:30 PM Eastern Time (US and Canada)
Here are the details to attend the virtual meeting to be held Sept. 2nd, 2020 at 6:30 pm using Zoom application (link below). All Shareholders are welcome to attend.
Sharyl Ginther is inviting you to a scheduled Zoom meeting.
1043 Hillsboro Mile Ocean Apartments 